Going green is now the norm for businesses in every sector. In addition to reducing your company’s carbon footprint, using less paper can save you thousands of dollars each year. While it’s not possible for most companies to completely eliminate the use of all paper products, even small reductions in the amount of paper you use have significant benefits. Here are three reasons why your business should consider going paperless.
To Cut Costs
Running a business takes money, and one way to cut costs and maximize production is by going paperless. In addition to eliminating the need to buy paper products, you can dramatically slash the cost of printer ink and toner as well. Paperless businesses also reduce energy consumption overall, which is particularly helpful to small businesses just starting out. According to Constellation, make sure to turn off your computers at the end of the day as well to truly reduce your energy use. Going paperless also potentially saves you money on postage, which can add up quickly when the time comes to send out monthly invoices. Digital invoices require no paper products, can be sent with the click of a mouse and give you the ability to receive delivery notifications.
Allows Access From Anywhere
Along with cutting costs, going paperless lets you work remotely more often. By going paperless, you can access information from anywhere without taking a trip to the office, advises Briostack. You can store important files online in multiple ways. Google Docs, DropBox, and iCloud all work as virtual file boxes to keep documents safe without the clutter. Online storage also decreases the possibility of accidentally losing documents. With virtual backup, you can store important documents in numerous locations automatically, which also eliminates the need to back up documents manually. You also never have to worry about losing information if the power goes out when you use virtual storage.
There’s probably nothing more frustrating than searching through a sea of papers for something you need. Not only does this slow down productivity, but it’s also demotivating. Going paperless streamlines the organizational process and puts every document you need at your fingertips. Documents are also safer online when compared to physical paper copies. According to Scann More, you are able to have documents scanned and then returned to you or destroyed depending on what you need for your business. Most online storage systems now have data-level security, which means even the most sensitive of documents are secure.
As technology continues to evolve, so does the need to work as efficiently as possible. And as newer, more advanced forms of technology continue to emerge, it’s the perfect time to take advantage of it. Taking steps toward going completely paperless will boost your company’s productivity and help safeguard private information as well.
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